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You will need the following items to setup your PIIB Payroll account. Once you complete the online enrollment process you will be contacted by a PIIB Payroll specialist to finalize your account. If you do not have any of the below items a PIIB Payroll specialist will work with you to obtain the proper information after you have completed the signup process.

Company Information Needed:

1. Proof of Federal Employer Identification Number (FEIN) from the IRS: Required for registering exact legal name and ID Number in order to pay taxes on your behalf. View examples of acceptable proof: 940, 941, W9 or SS4 application.
2. State and Local Income Tax ID Numbers: Required for making appropriate tax payments.
3. Proof of State Unemployment Insurance(SUI) ID Number and Rate: Required from each state where business operates for making appropriate tax payments. (i.e., Tax Rate Change Notice, recent State Return, letter from the state.
4. Company Payroll Banking Information: Required for payroll services, must include bank name, account number and routing number.
5. Benefit Tracking Information (optional)
6. Dept/Branch/Class/Division tracking Information (optional)
7. Regular Payroll Schedule
8. Copy of voided check from your company account

Employee Information Needed:

1. Personal Information: name, address, phone number, email address and social security number for every employee paid in the current calendar year including terminated employees.
2. Pay Information: hire date, birth date, status (active or terminated), type and pay rate.
3. Tax (W-4) Information: state, local authority, filing status and exemptions.
4. Direct Deposit Information: bank account number(s), routing number(s) and amount(s).
5. Deduction Information: name and withholding amount for each (i.e., medical, dental, garnishment).
6. Benefits Information: starting totals and accumulation amounts for each (i.e., vacation, sick, personal).

Forms:

When you are done enrolling you will receive via email the following documents that you will need to review, sign, fax and/or mail back to PIIB Payroll:

1. PIIB Payroll Service Agreement
2. Tax Information Authorization
3. State Power of Attorney

Other forms may apply based on your company's status and may be included in the email.

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